How to use "Next Departures" or "Prebookings"

Blanca Castillo
Blanca Castillo
  • Updated

Where do I find it?

Operations > Next Departures

 

What does it mean?

This feature allows you to check the degree of capacity utilization. You can check here any tour you offer. Further, if you click on a tour you can look at the passenger list. The passenger list shows you important details for your daily business it allows you to see where and when you need to pick up how many passengers, if your customer already checked in and how they paid and how much money the might still owe you. This list you can print out and hand it out to your bus driver so he knows how many people he needs to pick up at every hotel. Also if you see that your tour is fully booked you can change the bus and with that the capacity so that more people can book the tour.

 

What should I do?

This is one of the most important tools for your daily business. You should check the tours at least twice a day to see if you need to make any adjustments.

On the Prebooking page, event information is presented in varying colours based on the occupancy of each event.

Partially booked --> Vacant seats and utilization percetage are displayed in yellow

 

Fully booked --> Vacant seats and utilization percetage are displayed in red

 

When you click on a departure you can see the following detailed information:

  • 'Manifest' or passenger list that you can print and hand over to your driver or designated person.
  • Report detailing key information such as ticket count, revenue, commission, and earnings categorized by various criteria.

 

 

The Prebooking screen is customisable; you can view bookings in either a list format or a calendar view.

Prebookings Calendar.png

Prebookings Calendar 2.png